Timecard Examples (Download): Coming Soon
Work Study - coming soon
Bursary -coming soon
**Please make sure your timecard type reflects the type of employment (work study or bursary) indicated on your work authorization paperwork
Name - Last name, First name ( no nicknames please )
Social Security Number - Please indicate the last four digits. International students who have not yet received their social security number can leave this blank
Week Ending Date - Week ending dates are always Sunday. The official calendar can be found here.
Time IN and OUT - Time should be noted as in full and quarter hours worked.
15 minutes = .25 hours
30 minutes = .50 hours
45 minutes = .75 hours
Time in between those quarter hours will be rounded to the nearest appropriate quarter hour. Students are not allowed to work more than 8 total hours in one day and are required to clock out for a 30 minute lunch if working 8 hours.
Grant # - If you are working on a grant please indicate the grant number that is appropriate
Pay Rate - If you are employed by multiple departments or multiple positions in a department and the pay rates are different please indicate the correct pay rate for the timecard
Supervisor signature/name - The name of the supervisor should be clearly printed and signed
Total number of hours - Must match the total for the week and must be within appropriate guidelines for student employment
Department Name - This is important to ensure proper payment
Note - Timecards must be originals. Copies or faxes will not be honored. Timecards can not be filled out in pencil. Failure to follow these rules, or submitting incomplete timecards, will result in the timecard being returned to the supervisor without processing.
